iPad T&Cs - Glass Box

Terms & Conditions

iPad Loaning Scheme – Terms and Conditions of use: –

The period of loan for this device is up to 6 weeks from the date on this form, the device must be returned to a Somerset Library by the return date. The device will be locked after 6 weeks by Somerset Libraries.

A feedback form should be completed by all borrowers of devices to enable Somerset Libraries to gather data on the links/apps and other information accessed by device users

The devices are only to be used for the purposes of research and information in relation to job searching and up-skilling, or for information and support in relation to health and wellbeing and for general internet browsing.

Under no circumstances should the device be used for illegal or offensive activities. Borrowers must agree to the Somerset Libraries acceptable use policy (see below).

The devices must be returned in good working order and in the same condition as borrowed. If a device (iPad, headphones, keyboard, charger) is returned damaged, the borrower will be charged for the repair of the device. If the iPad is returned in a damaged state beyond reasonable repair, a replacement fee of at least £250 will be charged to the borrower NB: borrowers must not use a third party to repair a damaged device). Any charges may be paid in instalments as agreed by Somerset Libraries and the borrower. Non-payments may result in suspension of the borrower’s library membership.

If devices (iPad, headphones, keyboard, charger) are lost and/or not returned to the library that the borrower loaned the device from, despite being requested to return them after the loan period has expired, Somerset Council will issue an invoice to the borrower for the full cost of replacing the device with a new equivalent device. The estimated cost to replace an iPad will be at least £400. Any charges may be paid in instalments as agreed by Somerset Libraries and the borrower. Non-payments will result in suspension of the borrower’s library membership

All data and information will be deleted from the device immediately when the device is returned to the Library.

The device can be locked remotely and rendered unusable at any time by Somerset Libraries.

Somerset Libraries, Somerset County Council Acceptable Usage Policy

Conditions of use; customer responsibilities

1.1 You must not download / run / play program files which are not supported by the Somerset Library Service. Some file types are blocked and cannot be downloaded, in order to prevent the spread of viruses and malicious software.

1.2 You must not look at illegal information / web sites.

1.3 You must not use the device to view, read, download, upload, distribute, circulate or sell any material which is pornographic, obscene, racist, sexist, offensive or intended to cause harassment, alarm, distress, to stir up or cause racial hatred. It is illegal to discriminate against others or to harass others by publishing or circulating discriminatory information.

1.4 You must have the consent of individuals featured before publishing information online, including photographs and video files. It is unlawful to publish untrue information which damages the reputation of a person or organisation, or holds them up to hatred, ridicule or contempt.

1.5 You must not break copyright law. All information on the Internet is subject to copyright unless specifically stated otherwise, including images, text, video, audio and all file types. Illegal download web sites which break copyright are blocked by the web filter.

1.6 You must not use our devices for any illegal activity including computer hacking, maliciously changing software, writing and publishing computer viruses.

What happens if you break the terms and conditions or misuse the device?

Depending on the circumstances and the type of misuse, library staff may:

2.1 Ask you to stop your inappropriate behaviour.

2.2 Write to issue a warning that services may be withdrawn if you continue to misuse the service.

2.3 Write to inform you that services have been withdrawn due to misuse.

2.4 Inform the police and instigate an investigation.

Legislation

3.1 Use of the device is covered by current or future legislation that applies to computer use and the internet.

3.2 Further details and the full version of the Somerset Libraries ICT acceptable use policy are available at:

https://www.somerset.gov.uk/libraries/computers-and-wi-fi/#Computer-policy-and-Wi-fi-conditions-of-use-

Notification regarding the processing of any personal data supplied by the borrower

Data Controller – Somerset County Council

Data Protection Officer contact – informationgovernance@somerset.gov.uk

Purpose for processing – information is collected to enable the supply and return of a loan device and to manage any infringements in relations to the conditions of use. Data may also be used to monitor quality of service, for audit and for dealing with any enquiries or complaints.

Lawful basis for processing– Article 6(1)(b) of the GDPR – processing is necessary for the performance of a contract.

Data Sharing– the personal data provided will be shared with Somerset Libraries and Somerset Council

Transfers abroad – this data will not be transferred abroad.

Data Retention – this data will be retained for a period of 12 months.

Your Rights – You have the right to ask Somerset County Council to a copy of your data, the right to rectify or erase your personal data, and the right to object to processing. However these rights are only applicable if the Council has no other legal obligation concerning that data. You also have the right to complain to the regulator, https//lco.org.uk/

For more information see www.somerset.gov.uk/privacy